Administrative Assistant – Robert Half Remote Jobs

Job Type: Administrative Assistant from home
Location: Oregon work from home
Company: Robert Half International

Robert Half has an excellent opportunity for two people to work as Administrative Assistants to various Senior Directors and donor teams at a non-profit organization in Downtown Portland, Oregon. These positions’ primary responsibilities will include calendar management, meeting and presentation preparation, and acting as the primary point of contact for administrative requests.

This is a hybrid position, with 2-3 days in the office and the rest working remotely from home.

Responsibilities:

• Helping Senior Directors manage their calendars and schedule meetings
• Attending meetings, preparing PowerPoint presentations, and taking meeting minutes
• Obtaining reports from systems and entering data
• Inviting partners, donors, or stakeholders to provide current contact information
• Labeling and mailing important documents
• Proposal collaboration, proofreading, and editing
• Creating letters, memos, emails, and other forms of correspondence on behalf of the organization and its Senior Directors
• Providing other administrative support as needed

Requirements:

• 2+ years of prior experience as an Administrative Assistant or Executive Assistant
• To effectively communicate with internal and external stakeholders, you must be customer service oriented and have excellent written and verbal communication skills.
• Excellent phone manners and problem-solving abilities
• Knowledge of the Microsoft Office Suite, particularly Teams, Word, Excel, and PowerPoint
• Knowledge of Zoom and Google Suite is also highly desirable.
• Self-motivated and self-directed individual who is a quick learner and eager to assist
• Experience with scheduling and calendar management
• Capability to take detailed notes