Administrative Assistant – CVS Remote Jobs

Job Type: Administrative Assistant from home
Location: Florida work from home
Company: CVS Health

The ideal applicant will help to ensure smooth task and assignment execution while also offering administrative support. This is a fast-paced atmosphere that calls for a professional with initiative, sound judgment, and a strong work ethic. They should also be well-organized, self-directed, efficient, and adaptive. Through TEAMS calling, TEAMS Messaging, Outlook email, and in-person or video communication, the Executive Assistant will be required to professionally communicate with all levels of internal and external staff.

Responsibilities:

• Maintains/manages staff calendars, meeting plans, and conference calls; handles scheduling problems; provides for travel accommodations; and helps with meeting and event preparation.
• Inbound TEAMS calls/chats, emails, meeting requests, and other kinds of communication are screened and dealt with.
• Correctly and promptly responds to requests and inquiries while handling sensitive and difficult issues
• Creates and evaluates Reports on travel expenses, purchase orders for processing bills, setup and management of vendors, and timely payment assurance
• Helps open Talent requisitions and manages logistics for all areas of hiring new employees, such as IT requests, MyHr, and HEARTBEAT applications.
• Maintains and makes use of network drives that are shared and confidential in order to coordinate efficient office operations. Order and send supplies to employees via Ariba, and carry out any other necessary management tasks.
• Provides assistance with a variety of organizational outputs, such as organization charts and PowerPoint presentation editing, Ariba purchase orders for catering and supplies, and reports and database administration in Excel and OneNote.
• Supports office meetings in person as necessary.
• Ensures that all tasks are completed on schedule, effectively, and with proactive follow-up.
• Various tasks as given, continually exercising excellent judgment to suggest proactive process and procedure improvements
• Serves as a subject matter expert for managers and staff regarding systems and procedures.
• A VP and directors in the Medical Economics Unit are supported by the role.

This job is WAH-related.

independently give sophisticated, diversified, and private administrative support, which calls for a wide range of expertise in organizational operations, abilities, and knowledge. Establishes correspondence, handles difficult questions, and plans difficult travel and meeting schedules. Organizes the Manager’s external and internal time commitments. has the power to handle most problems while the manager is not around.

• Manage the workflow for incoming items to make sure that problems are sent to the right place (particularly in Manager s absence). Ensure completion by keeping track of the delegated items’ status. The majority of the work includes sensitive corporate information.
• Responds to incoming email by opening, reading, classifying, and prioritizing it, or by directing it to the proper area for action. maintains status to guarantee closing.
• has been given permission to manage calendars and make all independent modifications for both internal and external time commitments.
• Organizes the daily schedule to make sure that tasks are completed according to priority and that unexpected events are properly handled.
• Manages directories, records preservation, and pending item follow-up.
• May keep an eye on the cost center budget. able to provide budget reports.
• Has the authority to serve as a reviewer for expenses up to a specified monetary amount and may lead special projects.
• Has the power to handle most problems while the manager is not present.
• Drafts letters with the manager’s final approval in mind.
• Collaborates closely with the MEU administrative staff and takes part in a backup administrative support system.

Pay Scale

The usual pay scale for this position is as follows: 19.50 minimum; 40.10 maximum

Please remember that this range represents the salary range for every position in the job grade that this position belongs to. The location is just one of several variables that will be considered when determining the actual compensation offer.

Requirements:

Required credentials

• 3 or more years of experience in executive administrative support
• Experience with Microsoft Suite of three years or more.

Preferred

• 3+ years’ experience in office management (large meeting planning, travel, logistics, calendar management, MyHR)
• The capacity to manage initiatives, take the initiative, and handle various duties for a busy executive
• Strong capacity to solve problems autonomously
• Working with personnel in different time zones and being adaptable to changing conditions
• Ensure that your management and a coworker both grasp the specified tasks by communicating with them.
• Lead office administrative tasks for the MEU organization and serve as the role’s subject-matter authority for a variety of systems
• Manage all elements of department administration and the onboarding of new hires’ logistics
• strong interpersonal and communication skills
• An organization and attention to detail
• Powerful time management abilities
• Computer literate with a short learning curve for new software applications
• Applications such as Microsoft Office, TEAMS, ARIBA, IT, and Heartbeat require intermediate to advanced skills.
• The capacity to manage initiatives, take the initiative, and handle various duties for a busy executive
• Strong capacity to solve problems autonomously
• Working with personnel in different time zones and being adaptable to changing conditions
• Ensure that your management and a coworker both grasp the specified tasks by communicating with them.
• Lead office administrative tasks for the MEU organization and serve as the role’s subject-matter authority for a variety of systems
• Manage all elements of department administration and the onboarding of new hires’ logistics
• Medical Economics (MEU) meetings scheduling and planning in all capacities
• Administration of assigned executives’ and managers’ calendars
• Takes part in a few special projects and fulfills education-related duties

Education: Requires a high school diploma or GED.