Entry Level – Virtual Assistant Jobs

Job Type: Entry Level from home
Location: Arizona work from home
Company: Factorial HR

Position Description:

To join our team, we are looking for a detail-oriented, highly intelligent administrative specialist. The virtual assistant/operations manager will support administrative responsibilities of CohoUS and work closely with the National Program Director on programs and initiatives under the supervision of the Executive Director.

Qualifications required:

• Experience working as a virtual assistant or in another administrative function for a business or organization
• Expertise using systems and technology to support the operations of businesses and/or NGOs that are highly organized and detail-oriented
• Knowledge of Constant Contact, social networking, Google Drive, Excel, CRM, and/or other similar tools
• If you’re looking for a unique way to express yourself, this is the place to be
• In accordance with our declared values of diversity, equity, and inclusion
• Provide consistent internet and video conferencing access; the bulk of availability should be during regular work hours (9am – 5pm MT, Monday – Friday)

Duties:

• Handle general requests by email, Facebook, and pertinent listserv posts.
• Handle classified ad placement and renewal follow-up
• Maintain donor records, send thank you notes, and handle tax receipts at the end of the year.
• Handle CRM data, including transfer from existing sources and interaction with outreach platforms like Constant Contact.
• Maintain the directory for correct and up-to-date information, handle renewals, answer inquiries, and make changes.
• Edit marketing email templates and deliver in accordance with the annual marketing calendar.
• Generate, publish, and archive monthly eNewsletters
• Publish events and other articles on several platforms.
• Create and manage registration processes for virtual events, field enquiries, and provide technical support.
• Provide suggestions for new/revised administrative systems and staff utilization.
• Further initiatives will be supported as needed (major projects will be contracted separately), including but not limited to: Create simple marketing visuals with Adobe Creative Cloud Express or another graphic design program.
• Use WordPress to make basic website modifications.
• Zoom recordings require basic video editing.