Assistant – CAA Jobs

Job Type: Assistant from home
Location: California work from home
Company: CAA

For the Chief Administrative Officer, an assistant is needed (CAO). The Assistant needs to be proactive and focused on the details. This post runs the office for a busy C-suite executive and lawyer. The applicant must feel at ease interacting with people in a range of jobs both inside and outside the agency. A commitment of at least two years is required.

Responsibilities:

• Manage a busy schedule and calendar.
• Along with monitoring follow-up files and deciding which tasks can be handled directly by the executive’s assistant, create daily “To-Do” lists.
• Write, redline, and modify employment agreements and highly secret papers.
• Recognize how the Office of the Chief Legal Officer (OCLO) and the Chief Administrative Officer (CAO) interact with one another in terms of workflow.
• Communicate with numerous outside legal counsels on contracts, subpoenas, and ongoing litigation issues.
• High volume of documents should be sent for electronic signatures as needed.
• Access and run reports on the hCue and other corporate databases, as well as the legal database NetDocs.
• Update and organize hard copy files, making sure all necessary documents are accessible.
• Create and maintain high-volume calendars that are organized and balanced on a daily, weekly, and monthly basis.
• Manage time requests from both internal and external parties while using sound judgment in prioritization and remaining adaptable to accommodate changes in schedules and shifting priorities.
• Anticipate demands, problem-solve for obstacles, and manage emergent concerns in a proactive manner
• To coordinate large gatherings, lunches, and team meetings inside the office
• Plan complicated and demanding travel, including all necessary logistics
• Be a cooperative, trustworthy, and cross-functional partner.
• Help with developing presentation resources and materials
• Submit accurate monthly cost reports and do other administrative duties.
• Create and manage a variety of team events
• In addition to your primary duties, take part in initiatives and projects.
• Carry out additional, diverse, administrative activities for work or for yourself as necessary.

Requirements:

• BA/BS preferable from a 4-year approved institution.
• Majoring in English or another subject that emphasizes writing extensively
• 5+ years of relevant experience as an administrative assistant
• Previous agency experience is preferred but not necessary.
• Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet proficiency
• Must be able to manage ambiguity well, have great organizational and communication abilities.
• The capacity to pay close attention to detail is a requirement.
• It must be possible to juggle several projects at once and meet deadlines.
• Strong project management and follow-up abilities
• Able to operate in a department that is both fast-paced and team-oriented
• Resourcefulness and sound judgment are required.
• The capacity to handle personal and sensitive material with tact and propriety

Location

The Los Angeles office will serve as the on-site base for this position.

Compensation: The base hourly salary for this position is in the range of $50.00-$55.00. Benefits and a bonus are also available for this employment. In the end, salaries may differ depending on a variety of factors, including but not restricted to relevant experience, time spent in a position, company industry, and geographic location. To learn more, please speak with a CAA recruiter.