Administrative Assistant – Virtual Assistant Jobs

Job Type: Administrative Assistant from home
Location: Texas work from home
Company: Paycom 

Position Description:

Administrative support is provided to all sections of the Tax Department.

RESPONSIBILITIES

• Handle administrative responsibilities for the Tax Department, such as proofreading all returns for accuracy.
• Help with the copying and filing of all tax returns with the proper tax authorities.
• Help in the upkeep of state and federal Powers of Attorney (POA).
• Help with tracking, reporting, and completion of Same Day Backdating (SDBD).
• Deliver departmental emails to the appropriate point of contact.
• Mail should be sorted and distributed.
• Help with tracking, reporting, and completion of term folders.
• Fill out the Agency Notification Tracking System with tax difficulties (ANTS).
• Help in the prompt research, tracking, and resolution of tax issues.
• Fill out EFT/ACH authorisation forms.
• Keep client account numbers in the Paycom system.
• Take charge of establishing and maintaining good communication and coordination with Paycom personnel and management.
• As needed, assist other Paycom associates.
• Notify management of any serious customer complaints and area activity.
• Show initiative by looking for and recommending methods to improve Paycom operations and/or customer service on a regular basis.
• Meetings must be attended and participated in as needed.
• Have a good attitude with all Paycom employees and management.
• Follow all Paycom policies, including those specified in the Paycom Employee Handbook.
• Take responsibility for aiding Paycom management with specific projects such as quarterly and annual reporting.
• Ready to work extra hours as needed to meet or exceed all filing and payment deadlines.
• Execute projects correctly.
• Execute projects on schedule as specified by Paycom management.
• When needed, assist teammates and Paycom management.
• Attendance is essential on a regular basis.
• Further responsibilities as assigned
• Attendance is essential on a regular basis.

Qualifications\sEducation/Certification:

• High school diploma or similar

DESIRED QUALIFICATIONS

• 1 year of experience in administration, accounting, payroll, data entry, or a related field
• Attention to Detail
• Very well organized
• Ability to use computer applications, printers, copiers, fax machines, and telephones in a cooperative and effective manner
• Capability to conduct study and address problems effectively