Program Coordinator – Learning and development jobs

Job Type: Program Coordinator from home
Location: Connecticut work from home
Company: Yale

Job Description:

Among the many administrative, organizational, and logistical planning and execution responsibilities for a variety of programs are placing catering orders and managing catering vendor relations, managing registration, locating and booking venues, producing Zoom meetings, managing Microsoft Teams and internal share drives, identifying and arranging for equipment/IT needs, ordering training/meeting materials, offering on-site and virtual support including room/Zoom meeting setup (in person breakdown), and sending post-event assessments. Along with co-facilitation and other on-site assistance as needed, the PC coordinates learning programs. The PC will draft monthly learning announcements, track learning program logistics, complete fiscal year end and annual plan documentation, assist with maintaining Workday Learning courses and DEI event lists, updating onboarding documents and orientation slides and resources, updating content on the AA&D Hub, and storing learning videos, resources and content in Teams and other formats; assisting with training room and storage management (e.g., setting up training rooms, coordinating all catering orders/retrieving/storing supplies and collecting mail); assisting with division orientation/onboarding programs; tracking budget expenses and producing budget/expense reports; maintaining vendor relations such as, tracking contracts with the Business Office, offering logistical support, direct communications, scheduling consultant calls and follow-up meetings, and requesting Zoom links and learning materials and preparing other requests as needed. Assist the Associate Director with arranging appointments, checking in on next actions, helping with Workday Learning recommendations, and navigation related to the coaching process for managers and staff.

Essential Duties

• Organizes and directs program activities. Creates, chooses, puts into practice, and arranges administrative processes, systems, and functions.
• Acts as main source of information on policies, processes, programmes and office operations based on understanding of and experience with program activities, objectives and staff. Builds and keeps up professional ties with connections both inside and outside the company. Processes, tracks, and makes sure budgetary limits are followed.
• Drafts budgets using current budgets as a guide.
• May direct, arrange, and/or finish the applications and supporting documentation required for grant submission. Compiles written and substantial correspondence. Selects data sources. Gathers, arranges, and works with data. Writes, develops, and distributes reports or parts of reports, summarizing findings. Perhaps build basic databases.
• Backs a publication or journal editorially. has information edited and proofread for factual and grammatical correctness. Records copy as it moves through the several stages of production and editing. contacts writers, printers, and other parties involved in published content.
• Directs, guides, and plans support staff actions.
• Verify adherence to Federal, State, and University policies, rules, and regulations.
• May take up other responsibilities as given.

Requirements in Education and Experience

• Six years of related work experience, four of them in the same job family at the next lower level, and a high school degree; four years of related work experience and an Associate degree; little or no work experience and a Bachelor of Science in a related field; or an equivalent combination of experience and education.
• dedication to a workplace inclusiveness. Capacity to interact with people of different ages, genders, nationalities, races/ethnicities, occupations, sexual orientations, etc.
• Shown capacity to finish tasks on time with little guidance.
• Proficient in both written and spoken communication, able to guarantee correctness, promptness, and usefulness of messages. Very good proofreading abilities. professionalism and track record of keeping things very private.
• shown a kind, upbeat, and gregarious disposition. Openness to take on fresh assignments and projects. Capability to quickly adjust to shifting work requirements. Functions effectively in a team setting and with many personalities; flexible.
• Proficient computer abilities, familiarity with Zoom and the Microsoft Office Suite, particularly Excel; ease of learning new multimedia applications.