Business Administrator – Stay At Home Jobs

Job Type: Business Administrator from home
Location: Washington work from home
Company: Microsoft

Position Description:

The position calls for great interpersonal awareness, communication skills, and teamwork while upholding and promoting time management, priorities, and the goals of the CELA Headquarters Team. This position necessitates developing productive working connections with a wide network at all departmental levels as well as the capacity to handle ambiguity and uphold confidentiality. Working from the office at least three days a week is necessary for this position.

Responsibilities

• Schedule Management
• Supports the manager(s) with time management and strategic calendar management (e.g., Corporate Vice President [CVP]). based on information of the preferences and working methods of the management, aligns the calendar (e.g., personal needs, allocation to business priorities). ensures that the venue is prepared and that attendees are there, involving team members in tactical logistic assistance as necessary (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). gathers, makes ready, and delivers meeting supplies (e.g., agendas, briefings, pre-reads). Makes choices on priorities, keeps manager informed, and uses judgment and knowledge of the business context to identify and provide delegates for meeting conflicts as needed. collaborates with colleagues to facilitate decision-making (e.g., chiefs of staff, business managers, human resources). Engages the leader and stakeholders/business partners to cascade information as necessary (e.g., Communications Team, Chiefs of Staff, Business Managers, HR). Attend meetings and/or make sure there is follow-up as necessary. handles confusing circumstances.
• Communication and Cooperation Across Functions
• builds and uses its network across organizations to support the efforts of its team and leaders. acts as a link between teams and executives. assembles data from partners from various organizations (such as business managers, financial partners, and peers) in order to prepare key stakeholders to inform their teams. communicates with third parties and external partners/audiences. represents Microsoft and their leader(s).
• Growth and Development of the Discipline
• starts to exercise discipline leadership and takes part in the Business Support community. actively looks for opportunities to mentor less senior Business Support coworkers. takes on new Business Support employees and trains them. participates across the team and division, adding to the culture of their organization. takes part in trainings and career development. finds and aligns opportunities for growth for both oneself and the team. creates and shares insights and best practices. Interviews for positions in business support are possible. helps to form teams.
• Help for Team Management (Recruitment, Onboarding/Offboarding, Headcount Management)
• organizes teambuilding exercises. Works with hiring managers to guarantee a seamless process and works with Global Talent Acquisition (GTA) to facilitate internal and external recruitment initiatives. gives the larger firm more assistance with intern and university recruitment (e.g., planning, placement). Performs onboarding tasks (such as acquiring new hire equipment, setting up workstations, distribution lists, and security groups) and serves as a vital point of contact for new hires, vendors, and interns for queries and corporate information. ties new hires up with the appropriate parties. offers more assistance for executive onboarding. Coordinates and manages headcount management tasks, such as transfers and departures, reporting, offboarding, and transactions using headcount management platforms, in conjunction with Business Manager(s) and/or Chiefs of Staff. identifies areas that need updating and improvement for applicable headcount management systems. collaborating with team members and finance to produce accurate headcount data.
• Coordinating logistics for an event
• owns the planning, organization, and coordination of events. delegates tasks as required. proactive in driving the necessary activities to guarantee event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). serves as a contact for events (e.g., changes). Prepares for problems and escalates them as necessary to business support workers. Establishes events in collaboration and coordination with stakeholders as necessary, and oversees supplier and business connections from beginning to end. carries out post-event close-out activities, such as monitoring attendance and results. distributing meeting notes) in collaboration with the team. identifies lessons learned and recommends best practices for upcoming events. supports the creation of the workback schedule, the promotion, and the essential checkpoints.
• Leadership
• Creates a positive professional attitude, exhibits executive presence, influences others, and promotes self reflection while in trying circumstances. This sets an example for their Business Support coworkers.
• Project Management
• Maintains executional and operational excellence inside the business and between business groups as necessary while juggling numerous projects with varied deadlines. assuming responsibility for project results and encouraging stakeholder accountability through regular communication. conveys impacts and risks to partners and important stakeholders across the enterprise. Processes are streamlined, improvements are made, and adjustments are made as necessary. Project work may be assigned to Business Support team members, and this encourages others to take responsibility. leads efforts to evaluate the initiatives’ final quantitative success.
• Hardware/Supply Management, Purchase/Expense Management, and Financial Management are all examples of resource management.
• Participates in tracking and reporting of discretionary budget items, such as software licensing, hardware, and morale. Works with Finance to take responsibility for spending management, including expense monitoring, policy adherence, and documentation (such as purchase orders [POs], receipts, tax award spreadsheets, statements of work, and reclassifications). Determines and fixes supply and expense-related problems (such as unfulfilled purchase orders and account imbalances) by consulting with finance and/or leaders as necessary. May act as temporary approver for financial permissions. oversees and participates in the planning, monitoring, upkeep, and inventory and equipment modification processes. may oversee vendors and suppliers, making sure they are set up for financial processing, among other things. In collaboration with peers (e.g., finance, controller, business managers, chiefs of staff), one may contribute to sophisticated budget management by reviewing, forecasting, and making recommendations to guarantee effectiveness/quality.
• The Business Rhythm (ROB)
• demonstrates an understanding of the rhythm of business (ROB) and contributes to its implementation in accordance with established patterns. Plans are developed, built, and modified within assigned regions in collaboration with the business manager and/or chiefs of staff. executes the meeting rhythm around the leader’s ROB. Determines secret internal and external communications’ dissemination strategy with discretion and alerts to patterns. Promotes the ROB’s ongoing implementation and adaptability by working with peers (such as chiefs of staff) and obtaining input.
• Planning and Management of Space
• Maintains and administers team spaces and up-to-date space management procedures (such as office locations and desk assignments, private conference rooms, temporary spaces used during different seasons, and remote/location status). Handles large-scale space requests (such as annual office reorganizations and build-outs), communicating with the space planner and admins, and arguing for suitable space for their team. Plans and designs room layouts in collaboration with others, taking into account furniture, technology, and equipment requirements and assembly. keeps accurate records of space usage in order to suggest adjustments to space assignments and forecast future space needs. escalates and communicates with the team. resolves postmortem and escalation concerns.
• Travel Administration
• manages travel arrangements for the manager(s) and/or group, including lodging, transportation, security, and group codes. By setting and managing expectations for the trip, building an agenda, and creating precise plans for each day’s events, you may increase trip productivity. executes the agenda’s logistics (e.g., building agenda and expectations, briefing leader, sharing information with countries). serves as a backup resource to handle problems or escalations when on business. enables cross-stakeholder contact prior to travel. oversees the acquisition of necessary paperwork (such as visas and immunization records) for overseas travel. makes use of thorough knowledge of Microsoft travel regulations to mentor less experienced colleagues. May go with leaders on professional trips (like Inspire or Prepare) to offer on-site support. oversees and guarantees adherence to applicable US travel tax tool.

Qualifications

• 5+ years of administrative, business support, or customer service experience in a setting where planning meetings and events, overseeing travel, and performing administrative tasks for upper-level management are priorities

• a bachelor’s degree in a pertinent discipline (such as business administration, human resources [HR], marketing, communications, psychology, or sociology) OR equivalent experience.
• Use good judgment, tact, diplomacy, honesty, and professionalism in all interactions, especially when exchanging or handling sensitive or private information.
• a well-rounded skill set that includes attention to detail, decision-making and problem-solving abilities, aptitude for planning and time management, and communication abilities.
• Ability to collaborate with people at all organizational levels and to create strong relationships across groups in order to perform successfully in a global team environment.
• the capacity to deal with different work methods and viewpoints of various people and groups.
• Ability to function well under pressure while remaining composed, self-assured, and positive.
• Capacity to respond to changing work situations with the proper urgency and to change direction as necessary.
• To manage sensitive and confidential material with care and skill, one must possess a high level of integrity.
• shown mastery of SharePoint, Word, Excel, Visio, Outlook, and Windows.
• working familiarity with programs like My Order, Microsoft Expense 2, and Manager Self Service (MSS) Tool.
• Requires excellent verbal and written communication abilities.