Administrative Assistant – Work at Home Jobs

Job Type: Senior Administrative Assistant from home
Location: New York work from home
Company: Disney

n this role, you will provide comprehensive administrative support to the VP of Campaign Strategy & Marketing Design and the VP of Lifecycle Marketing. The position involves managing calendars, coordinating meetings, handling travel arrangements, managing expenses, and supporting the entire team’s administrative tasks. Additionally, you will play a vital role in facilitating financial processes related to marketing invoices and purchase orders. This position requires strong organizational skills, attention to detail, and proficiency in various software applications.

Responsibilities:

Administrative Support (65% of role):

• Manage daily calendars, schedule meetings and assist with long-term planning.
• Coordinate meetings, book conference rooms, prepare agendas, and take meeting notes.
• Handle executive air travel arrangements, lodging, ground transportation, and other logistics.
• Manage Travel and Expense, including creating expense reports and reconciling credit card accounts.
• Assist with team-related tasks such as organizing meetings, ordering supplies, and processing invoices.
• Maintain team documents and support departmental projects.
• Occasionally create presentations using software like Keynote, Google Docs, or MS Office Suite.
• Maintain strict confidentiality standards in all matters and documents.
• Promote teamwork and collaborate effectively with executives, staff, and external associates.
• Assist with departmental tasks, including conference room requests, team events, and employee recognition efforts.

Financial Support (35% of role):

• Perform data entry and coding to facilitate marketing invoice and purchase order processing.
• Analyze invoices to allocate payments appropriately, including platform fees, media costs, and activity adjustments.
• Maintain detailed financial data, validate payments and expenses, and collaborate with stakeholders to ensure timely payments.
• Prepare payment analysis and status reports for business stakeholders.
• Collaborate with various teams to facilitate contract requests and vendor setup.
• Manage statements and vendor records to assist with inquiries.
• Support the development and maintenance of procurement guides and tools.

Requirements:

Basic Qualifications:

• 5+ years of experience managing multiple senior-level executives.
• Exceptional attention to detail and strong organizational skills.
• Proactive and efficient time management, with the ability to multitask and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite and MS Office Suite.
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Positive attitude, resourcefulness, and flexibility.
• Ability to interpret and manipulate financial data for payment actions and reconciliations.
• Understanding of basic principles of finance and bookkeeping.

Skills and Information for Applicants:

• Location: Specify the job location.
• This role involves providing comprehensive administrative support to senior-level executives and managing financial processes.
• Strong organizational, communication, and financial skills are essential for success in this position.
• Proficiency in software applications, including Google Suite and MS Office Suite, is required.