Program Assistant – Stay At Home Jobs

Job Type: Program Assistant from home
Location: New York work from home
Company: FHI 360

Position Description:

A Program Assistant is needed to help with the International Visitor Leadership Program (IVLP) and other exchanges. IVLP, established by the US Department of State in 1940, aims to foster mutual understanding between the US and other countries through carefully planned professional visits to the US for emerging foreign leaders in government, politics, the media, education, the arts, business, and other key fields. Each year, the IVLP team creates programs for roughly 500 IVLP visitors from throughout the world. Global Connections develops and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders all around the world.

Essential Job Duties

• Arrange travel, lodging, ground transportation, catering, and coordination with local sponsors arrangements for groups of international visitors to the United States.
• Handle and track project expenses; create financial documentation Help with project budget monitoring
• Create project materials such as arrival packets, name badges, and administrative paperwork.
• Manage project files and databases, as well as provide general project assistance.
• Inform interpreters and international participants on project administrative procedures and logistical arrangements.
• In collaboration with program officers, manage the logistics of virtual meeting production for IVLP participants utilizing Zoom and other virtual meeting platforms.
• Further responsibilities may be allocated.

Qualifications and skills required:

• Good organizational abilities and the ability to manage many administrative activities accurately; the ability to work independently and as part of a team, take initiative, meet deadlines, and be flexible
• Excellent computer skills, including database use and knowledge of Microsoft Office and Excel
• Excellent oral and written communication abilities
• Strong interpersonal and cross-cultural communication abilities
• shown an interest in international exchanges
• shown an interest in other countries
• A bachelor’s degree is required; an associate’s degree is desirable.
• 0 – 2 years of relevant administrative experience supporting projects and/or a technical practice area is typically required.