Project Coordinator – Jobs in sioux falls sd

Job Type: Project Coordinator from home
Location: South Dakota work from home
Company: Bartlett & West

Job Description:

Job will assist Water Resources group project managers. The job will provide the service group non-billable administrative support in addition to billable project support, therefore gaining intimate knowledge of the group. Additionally supporting the office location in Sioux Falls, South Dakota, this role will do administrative tasks. With an expected 10 to 15 hours per week, two to three hours each day, this is a part-time job. To some degree, this role can be filled remotely, but some days and hours will still require office attendance.

Functions and Accountabilities Essential

• Helps Project Managers as a liaison to the Marketing team with the process of preparing information and documentation, typing, proofreading, editing, document assembly, etc.
• Edits, prepares, proofreads, and types project reports and correspondence.
• Helps Project management use the Contract Tracking System (CTS), upload contracts for internal approval, email contracts to clients, and communicate with management to raise concerns, obtain clarification, etc., in order to move requests along.
• Helps coordinate projects generally, including with clients, agencies, and utility companies.
• Using Deltek Vision and other project management software, helps project managers schedule and report project data.
• Adjusts or modifies requirements resulting from engineer redlining.
• Under the guidance of the project engineer, drafts front end papers for project specifications. Coordinates and puts together specification books.
• Gets bid tabs ready.
• Contributes to quality control/assurance procedures and internal resource follow-ups.
• Supports physical sites with filing and record retention as well as all locations with electronic filing and record retention.
• Helps obtain individual licenses, certificates, etc.; also helps with renewal procedures and/or getting individual licensure/certification in other states.
• acts as a hub for queries and follow-ups on a range of subjects.
• Administration of Invoices for assigned Project Managers
• Functions as a link between the finance, biller, and project managers.
• Take in, check over, and handle invoices from vendors and subconsultants.
• Assemble invoice packets and help the project manager with monthly reports to go with invoicing.
• Looks up and monitors old A/R accounts.
• Combines with Support Services to manage bulk mailings, proposals, and massive printing/binding to fulfill deadlines.
• Will support other administrative employees in other service groups or business groups, and as necessary to help balance workload volume, will delegate.
• Attend project meetings and compose the first round of meeting minutes.
• Help project engineers handle construction administration paperwork.

Office Administrator Duties:

• Sort arriving mail; handle departing mail
• Responsible for company vehicle administration and maintenance plans under the direction of the Support Services Coordinator
• May assign extra administrative work as needed to support the location

Qualifications

• Proficient communication abilities in writing, speaking, and listening
• Great customer service abilities and skills
• Capacity of communicating at all organizational levels with employee owners
• Sensibility to interpersonal relationships
• Good abilities to recognize, evaluate, and solve problems
• Increased time and organizational management abilities
• Competent in the Microsoft Office Suite and willing to pick up other programs as needed
• Capacity to accept new methods and technology
• Shows initiative, accountability, and adaptability.
• possesses unquestionably morality, integrity, and the principles fitting the corporate culture
• Capacity for productive teamwork as well as working alone
• Detailed oriented
• Ability to keep private information Success in multitasking