Executive Assistant – Virtual Assistant Jobs

Job Type: Executive Assistant
Location: Georgia
Company: Zirtual

Position Description:

Join Zirtual as a Virtual Assistant (VA) and provide top-tier administrative services to our clients. This role demands high-quality task execution, excellent time management, and a commitment to understanding each client’s unique needs and preferences.

Your Role:

• Act as the primary point of contact for assigned clients, ensuring clear and proactive communication.
• Be available during agreed business hours, with no expectation for round-the-clock availability.
• Manage tasks including project coordination, calendar management, research, purchasing, expense reporting, and various administrative duties.
• Handle email inbox management and engage in social media management and marketing.
• Attend virtual meetings, draft agendas, take minutes, and follow up as required.
• Maintain detailed client profiles and send weekly usage reports.
• Work in line with Zirtual’s best practices and training guidelines.

Key Responsibilities:

• Acknowledge and efficiently manage all assigned tasks.
• Keep clients informed about task status, hour usage, and upcoming renewal dates.
• Collaborate with the Account Supervisor for feedback on performance and task quality.
• Reach out for support or coverage in case of absence due to vacation or illness.
• Track all billable hours accurately in the Zirtual time tracking system.
• Embrace additional responsibilities as needed.

What We Seek:

• Clear, proactive, and professional communication skills.
• Strong organizational and multitasking abilities.
• Commitment to a minimum of one year with Zirtual.
• Meticulous attention to detail and problem-solving skills.
• Resilience in a fast-paced environment and strong interpersonal skills.
• Enthusiasm for teamwork and adeptness with internet technologies.
• Legal eligibility to work in the US.