Full Time

Executive Administrative Assistant – Cigna Remote Jobs

Posted 1 year ago
New York
$25 - $38 per hour

Job Description

Job Type: Executive Administrative Assistant from home
Location: New York work from home
Company: Cigna

You will work as an Executive Assistant to the Operations Senior Director and the Enterprise Operations Enablement, Readiness, and Performance Solutions team.

Responsibilities:

  • As assigned, perform diversified and confidential administrative duties for the SVP & BFO department heads and senior leadership direct reports, utilizing broad and comprehensive experience, skill, and knowledge of organization policies and practices:
  • Meeting Scheduling / Calendar: Schedule and organize internal and external meetings, including Webex and conference calls, and handle any external interaction logistics. Logistics planning that is proactive in a dynamic and demanding environment. Manage the calendar system for multiple time zones and look for ways to improve efficiencies. Use sound judgment to make last-minute calendaring decisions based on priority and business needs. Inform of last-minute scheduling changes and communicate via e-mail, phone, and/or text message as needed. Schedule meetings with business units to assist the extended team. Manage the attendee list for important finance meetings.
  • Managing Calls and Visitors: Calls and visitors should be screened. Answer routine and complex questions.
  • Make travel arrangements with the help of Cigna’s online travel booking tool.
  • Perform accurate and timely expense report submission, as well as review, reject, or approve policy-compliant expense reports submitted by team members.
  • Solicit and consolidate hot topics for staff meetings, then distribute the list ahead of time. Proactive follow-up to ensure that key deliverables are received on time. Manage guest attendee invitations. Schedule talent reviews, special team meetings, and interviews in collaboration with your HR business partner.
  • To assist in managing the flow of documents, the department head must sign as an officer of the company and/or its entities.
  • As needed, manage team-wide events such as team-building exercises and department meetings. Coordinate logistics, transportation, confirm badge access, order catering, and so on.
  • Manage distribution lists for important invitations and organizational announcements from the leadership team.
  • As needed, obtain help desk assistance to troubleshoot and resolve critical issues.
  • Use the portal supply system to order equipment and supplies.
  • Manage vendor payments for work statements.
  • On behalf of the department head, review access management.
  • Workday approvals are performed as delegated by the department head. In a team environment, backup support is provided to peer administrative and executive assistants.

Requirements:

  • A high school diploma or GED is required, and an advanced degree is preferred.
  • 3+ years of progressive responsibility as an administrative and executive assistant. Working experience with SLT/ELT assistants in a large dynamic organization.
  • Capability to represent the department professionally through excellent verbal and written communication skills.
  • It is critical to be able to work independently and keep confidential information.
  • Have a strong sense of urgency and the ability to work in a fast-paced environment while managing multiple tasks.
  • It is not necessary to be a notary, but it would be extremely beneficial.
  • Ability to remain calm and focused in stressful situations while demonstrating customer centricity
  • Ability to work well in a team setting
  • Highly skilled in Microsoft tools such as Word, Excel, PowerPoint, Outlook, and its calendar functions.
  • Flexibility in scheduling to be available before and after normal working hours, as well as willingness to check emails and text messages if a critical project requires it
  • Have technical knowledge of audio and voice equipment, as well as mobile and desktop devices.
  • If necessary, I am able and willing to travel up to 15% of the time.

This position is expected to be virtual, work from home, and have a primary schedule of Monday through Friday, normal business hours.

If you will be working from home on a regular or permanent basis, you must obtain an internet connection from a cable broadband or fiber optic internet service provider with at least 10Mbps download/5Mbps upload speeds.
We anticipate offering an hourly rate of 25 – 38 USD / hourly for this position, depending on relevant factors such as experience and geographic location.

This position is also expected to be eligible for an annual bonus plan.

We want you to be happy, healthy, and secure. As a result, you’ll enjoy a wide range of benefits, with a focus on supporting your overall health. Beginning on your first day of work, you will be offered a variety of health-related benefits, including medical, vision, dental, and well-being and behavioral health programs. We also provide a 401(k) plan with a company match, life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year, and paid holidays. For more information on our employee benefit programs, please contact us.